48
HTCTU
iii
Revised 6/5/2011
Table of Contents
Formatting with MS Word ..................................................................................................... i
Table of Contents ............................................................................................................... iii
Elements of the Word 2007 Interface ............................................................................. 1
Where the H*** Did Everything Go? ............................................................................. 2
Formatting E-text in Word .............................................................................................. 3
Checklist of General Tips ........................................................................................... 3
Knowing What Word Is Up To ................................................................................... 4
Making the Changes When You Want Them ............................................................. 5
Understanding Styles .................................................................................................. 6
Limiting Styles ............................................................................................................ 6
Applying Paragraph Styles ......................................................................................... 7
Format Painter ............................................................................................................. 8
Keyboard Shortcuts ..................................................................................................... 9
Modifying Styles ......................................................................................................... 9
Using “Clear Formatting” ......................................................................................... 11
Changing Styles with Search and Replace................................................................ 11
Formatting Individual Words/Phrases ...................................................................... 15
Selecting Text ........................................................................................................... 15
Formating for Layout .................................................................................................... 16
Formatting with the Ruler ......................................................................................... 16
Columns .................................................................................................................... 16
Tables ........................................................................................................................ 17
Inserting Tables ......................................................................................................... 17
Ensuring Table Accessibility .................................................................................... 18
Converting Text to Table .......................................................................................... 19
Templates ...................................................................................................................... 24
Creating a Template in Word 2007 ........................................................................... 24
Start with a blank template ....................................................................................... 24
Create a template based on an existing document .................................................... 24
Creating a Template in Word 2003 ........................................................................... 24
Using an Existing Template ...................................................................................... 26
Formatting Specifically for Duxbury Braille Software (DBT Win) ............................. 28
Apply Styles .............................................................................................................. 28
Attaching the Braille Template—Word 2003 Only .................................................. 29
Formatting Specifically for Large Print ........................................................................ 31
Changing to APHont (pronounced Ay'-font) ............................................................ 31
Adjusting Styles ........................................................................................................ 32
Formatting Specifically for Students with Learning Disabilities ................................. 33
Adjusting Fonts ......................................................................................................... 34
Creating a PDF .............................................................................................................. 37
HTML Documents ........................................................................................................ 39
Adding Alt Tags ........................................................................................................ 39
Formatting Specifically for Captioning ........................................................................ 40
Drawing in Word .......................................................................................................... 41
