EndNote: Citations and bibliographies
IT Learning Programme
menu offers the command to
Convert to Unformatted Citations
This replaces all the formatted citations in the document with temporary citations
of the form
. This version contains enough information for
to link it to the correct reference in the library, but with no particular
output style applied.
When the citations are unformatted, the bibliography disappears from the end of
This results in a smaller, more stable document, which is recommended for
transferring files and changing between formats. In this condition, the document
can be read by other word-processors, although of course they will not be able to
format the citations and bibliography.
An output style can be applied later, just as described above.
Unformat as a Method for Repairing a Document
This provides a useful method for repairing a document where the citations are
misbehaving. After the citations have been unformatted, applying the chosen
output style again will force
to visit each citation, re-establish the
connection with the relevant reference in the library and display the citation
correctly formatted. Any damaged citations will be noticed and you have the
opportunity to delete and re-insert them.
Removing Field Codes
Some publishers will not accept documents that contain field codes, which
citations. In this case, the
Convert to Plain Text
on the same menu should be used. This creates a further copy of the document,
with field code citations replaced by equivalent plain text. The bibliography is also
replaced by equivalent text.
Finalising a Document for Publishing
If you decide to create a “finalised” document of this type, it is important to save
the new plain document with a new filename. Also retain the earlier version of the
document with the active
citations (field codes), for future editing and