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Neevia Document Converter Pro v6.8 user’s guide

Page 61 of 76

DESIGN REVIEW Parser

This parser is used for converting Autocad file formats to PDF and/or Image. It supports multiple threads,

so to increase performance make sure you set the number of simultaneous threads to at least 2.

In order for Document Converter to properly detect and use this application as a parser you must install

both DWG TrueView and Autodesk Design Review. Both viewers can be downloaded for free from

Autodesk website.

To configure this parser click Advanced Settings.

Convert - click the drop down arrow to specify what to convert.

there are four options: Default view, All Layouts, Model Space and Specific Layout.

Paper size - allows you specify the output file paper size. If nothing is selected the parser will use the

paper size of the original document.

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Neevia Document Converter Pro v6.8 user’s guide

Page 62 of 76

File Associations

To add a new file extension click Add and type in File type, File extension then click the Parser ID drop

down arrow and select the application that you want to use for your new extension. Should you like to

delete a particular extension, select it then click Delete. To assign a different parser to an existing file

format click Edit and make your change in the Parser ID drop down box. To restore the default file

associations simply click Restore Defaults.

NOTE: if, during the conversion process, an extension is not associated with a parser Document Converter

will automatically move the file(s) with this particular extension from the Input folder to the Error folder.

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Neevia Document Converter Pro v6.8 user’s guide

Page 63 of 76

Email Watcher

Document Converter has the ability to convert email messages - this is done through the email watcher

feature. To enable Email watcher in Document Converter main screen go Settings-> Email watcher.

In the screen above you have a list of all email accounts currently defined. On the bottom of the screen

there are 5 buttons:

Add Account - use this to add an email account to eMail watcher;

Edit Account - allows you to edit the email account settings;

Delete Account - use this to delete an email account from eMail watcher;

Resume - enables email polling in case it was paused;

Scheduler - you can use this feature to define time intervals for email polling.

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Neevia Document Converter Pro v6.8 user’s guide

Page 64 of 76

If you select Add Account or Edit Account the following interface will be displayed:

General Settings tab

Address - specifies the incoming email server address. Ex: mail.neevia.com

Type - specifies the type of email server: POP3, POP3-SSL (with encryption), IMAP.

Port - specifies the port number depending of the email server type.

Username - specifies the account to scan (this is usually the same as the part of the e-mail address to the left of

the "at" sign @). Ex: testaccount.

Password - specifies the password of the email account to watch.

Email converted file back - check this checkbox to have the converted files emailed back to the user. Press the

"SMPT Settings" button to specify the outgoing SMTP server settings.

Input folder to use - specifies the Document Converter input folder to use for conversion.

Advanced Settings tab

Max incoming msg size - specifies the maximum incoming message size (in Kilobytes). Messages that will

exceed this size will not be converted. Use zero (0) for unlimited.

Leave a copy of message(s) on the server - this option forces Email watcher to leave a copy of each email

message it processes on the server.

Message filename - sets the filenaming convention.

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Neevia Document Converter Pro v6.8 user’s guide

Page 65 of 76

SMTP Settings

Email to original sender - will send the converted files to where they came from.

Email to original this account - will send all converted file(s) to the specified email account.

Address - specifies the outgoing mail server address. Ex: mail.yourserver.com

Account - specifies the mail account to use for outgoing messages.

Port - specifies the port number - usually 25.

Encrypted connection - you can use None, SSL and TSL depending on what your email server allows.

This server requires authentication - check this checkbox if the outgoing mail server requires authentication then

provide your password.

From - address - type in the email account watched by Document Converter.

From - name - type in the name of converting application, for example Document Converter Pro.

Outgoing message - On Success - in the Subject field type in Converted successfully! or a similar message. If you do

not have anything for the Message body simply leave it empty.

Outgoing msg - On Error - in the Subject field type in Conversion Error! or a similar message. If you do not have

anything for the Message body simply leave it empty or type in Your file could not be converted!.

Outgoing msg - On Size Error - in the Subject field type in Invalid file size! or a similar message. If you do not have

anything for the Message body simply leave it empty or, for example, type in File size was exceeded!.

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Neevia Document Converter Pro v6.8 user’s guide

Page 66 of 76

Advanced Settings Interface

Enable/Disable Parsers

To activate a parser, check its corresponding checkbox and click OK. Make sure that the native

application needed for processing your particular file format is installed on the same machine with

Document Converter. For example if you select Microsoft Project, this application must be installed

otherwise the converter will not be able to detect it as a parser. If you do not want Document

Converter to process a particular file format locate the corresponding parser, uncheck it and click OK.

Autodetect installed parsers - when clicked, forces Document Converter to initiate a process of parser

detection. Once done, all detected parsers will be active. If you do not want to use one or more of the

active parsers simply uncheck them and click OK.

Configuration

Folder-specific configuration - Document Converter Pro 6.x, unlike the previous versions, supports

folder specific configurations. This means that you can set different conversion configurations for

each input folder DC Pro watches. Once this option is checked you will not be able to change parser

configurations directly from the main conversion interface. You will have to click Settings -> Folders -

> Document Parsers and select the parser you want to modify.

Show DC Pro tray icon - when checked it shows the Document Converter Pro icon in system tray.

Don’t prompt for closing confirmation - when checked Document Converter will not display an Are

you sure you want to close Document Converter Pro notice at closing.

Neevia Document Converter Pro v6.8 user’s guide

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Debug mode - if you select this option Document Converter will run in debug mode.

Create log file - enable this option if you need to have log files created on disk (they will be created in

Program files\neevia.com\docConverterPro\Logfiles).

Launch as Windows service - this option will make Document Converter run as a Windows service.

Click the Configure button to enter the service Log On account credentials (Username, Password and

Startup type). If you want the service to restart Document Converter after a certain number of

conversions or conversion errors check the corresponding checkboxes. Once you enable the service

close Document Converter and navigate to Control Panel -> Administrative tools -> Services right click

on DCStart and select Start. To see what happens during the conversion process navigate to Program

Files\Neevia.com\DocConverterPro\ locate dcConfig.exe and launch it.

Enable Clustering - this option enables clustering support in Document Converter.

For more info see the Clustering

section.

Fonts lookup - this option instructs Document Converter to look up fonts in its built-in list, mapped

list or use installed system fonts.

Maximum conversion threads - this option sets the maximum number of simultaneous conversion

threads that Document Converter will allow at any given time.

Scan input folder(s) every... - allows you to define how often Document Converter will scan the input

folder for documents. The default value is 1000ms.

Color scheme - use this to select the color scheme for the Document Converter Pro graphic interface.

Neevia Document Converter Pro v6.8 user’s guide

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Clustering

Document Converter supports failover and high-performance clustering. This means you can point several

converters installed on different computers to the same input folder and increase the conversion

performance.

To enable clustering support in Document Converter go Settings->Advanced and check the "Clustering

Mode" checkbox.

Deployment scenario

2-node conversion cluster

Let’s say that you have 2 servers - serverA and serverB and the input/output folders will reside on

serverA.

On serverA:

create 4 new folders – C:\Docs\In\, C:\Docs\Out\, C:\Docs\Error\ and C:\Docs\Orig\. Share the In,

Out, Error and Orig subfolders as \\serverA\in\, \\serverA\out\, \\serverA\error\ and \\serverA\orig\

respectively.

install Document Converter Pro and enable clustering support (Settings->Advanced, check the

"Enable Clustering" checkbox);

define the input folder – in Document Converter go Settings->Folders, press the Add folder button

and specify \\serverA\in\ as Folder to scan, \\serverA\out\ as Destination folder, \\serverA\error\ as

Error folder and \\serverA\orig\ as Folder for original files.

On serverB:

install Document Converter and enable clustering support (Settings->Advanced, check the "Enable

Clustering" checkbox);

define the input folder – in Document Converter go Settings->Folders, press Add folder and specify

\\serverA\in\ as Folder to scan, \\serverA\out\ as Destination folder, \\serverA\error\ as Error folder

and \\serverA\orig\ as Folder for original files.

Note: to avoid connection problems make sure that you use UNC names instead of mapped folders

when adding remote folders into the main Folder to scan interface.

Conversion performance

Using the configuration described above we were able to achieve a 15%-45% performance increase

compared to a single server configuration.

Server configuration:

CPU: AMD Athlon 64 X2 Dual Core 2.2GHz

RAM: 2GB

HDD: 233GB IDE (7200 rpm)

OS: Windows Server 2003 SP2

Office: Microsoft Office 2003

Document Converter Pro V6.0

Neevia Document Converter Pro v6.8 user’s guide

Page 69 of 76

Word document used - http://neevia.com/prods/sample.doc

VBS script used:

Dim DC : Set DC = CreateObject("Neevia.docConverter")

rv = DC.SubmitFile("C:\sample.doc","")

rv=2

While rv=2

rv = DC.CheckStatus("C:\sample.doc","")

DC.doSleep 300

Wend

If (rv = 0) Then

MsgBox " Converted successfully !!!"

Else

MsgBox " Error converting !!!"

End If

Word parser configuration:

Bookmarks/Hyperlinks processing disabled, 1 simultaneous thread

10 documents used – overall conversion time 46sec, time per document – 4.6sec

Bookmarks/Hyperlinks processing disabled, 2 simultaneous threads

10 documents used – overall conversion time 38sec, time per document – 3.8sec

Bookmarks/Hyperlinks processing disabled, 3 simultaneous threads

10 documents used – overall conversion time 34sec, time per document – 3.4sec

Bookmarks/Hyperlinks processing disabled, 4 simultaneous threads

10 documents used – overall conversion time 33sec, time per document – 3.3sec

Bookmarks/Hyperlinks processing enabled, 1 simultaneous thread

10 documents used – overall conversion time 110sec, time per document – 11sec

Bookmarks/Hyperlinks processing enabled, 2 simultaneous threads

10 documents used – overall conversion time 99sec, time per document – 9.9sec

Bookmarks/Hyperlinks processing enabled, 3 simultaneous threads

10 documents used – overall conversion time 101sec, time per document – 10sec

Bookmarks/Hyperlinks processing enabled, 4 simultaneous threads

10 documents used – overall conversion time 103sec, time per document – 10.3sec

2-node conversion cluster – each node an AMD Athlon 2.2 GHz, 2GB RAM, 233GB HDD

Bookmarks/Hyperlinks processing enabled, 2 simultaneous threads on each node

10 documents used – overall conversion time 64sec, time per document – 6.4sec

Neevia Document Converter Pro v6.8 user’s guide

Page 70 of 76

Scripting

Neevia Document Converter supports scripting before/after document conversion and on errors. You can

use any scripting language you like (and can even mix and match between folders). The following

procedures have to be used depending on your scripting language:

VBScript:

Sub onBeginConversion(fileName, docParser, inFolder, outFolder)

This procedure is called after the document type has been established and before the conversion begins

End Sub

Sub onConverted(fileName, docParser, inFolder, outFolder)

This procedure is called after the document was successfully converted

End Sub

Sub onError(fileName, docParser, inFolder, outFolder)

This procedure is called if an error is raised while converting the document

End Sub

JScript:

function onBeginConversion(fileName, docParser, inFolder, outFolder)

{

This procedure is called after the document type has been established and before the conversion begins

}

function onConverted(fileName, docParser, inFolder, outFolder)

{

This procedure is called after the document was successfully converted

}

function onError(fileName, docParser, inFolder, outFolder)

{

This procedure is called if an error is raised while converting the document

}

Example

Create a file c:\test.vbs with the following content:

Sub onConverted(fileName, docParser, inFolder, outFolder)

MsgBox "Your "& filename &" file was successfully converted!!!"

End Sub

Sub onError(fileName, docParser, inFolder, outFolder)

MsgBox "There was an error converting "& filename

End Sub

After that, in Document Converter go Settings->Folders, select the input folder you want to use for testing, press

the Edit Settings click the Scripting tab button and specify c:\test.vbs as Script to execute.

Copy several files into the input folder!

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