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If you wish, you can also activate the extra buttons available for plain text.

To indent a list or paragraph , tap the tap button in the row of formatting buttons, or

type the tab key on an external keyboard.

To outdent, just type return on an empty line.

A live counter displays the total number of characters or words in the document.

With text selected, the counter displays the number of selected words or characters.

To undo the last changes, shake your iPhone or iPod touch, or use the Undo key on

the iPad’s keyboard.

To undo all changes made during the current editing session, hide the keyboard and

select Revert to Previous from the action menu.

To hide the keyboard, tap the Done button, tap the hide keyboard button on the

iPad’s keyboard, or simply swipe left or right across the text.

Highlighting a phrase or assigning a text color is available from the “cut/copy/paste”

menu when the keyboard is hidden (select a word or phrase and the menu pops up

automatically). To remove color or highlight, just select Remove Format from the

menu.

When copying and pasting between other apps and a formatted document in Note-

books, the format may get a little out of control. This is what can happen in HTML, but

Notebooks provides you with tools to address this situation:

Highlight a section of the document and select Remove Format from the popup

menu.

Use Apply Current Style from the document’s action menu to remove most of the

extra style information.

- 21 -

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Keyboard Shortcuts for Formatted Documents

When using an external keyboard, Notebooks provides a set of convenient shortcuts.

Shortcut

Function

cmd-T

insert time stamp

cmd-D

insert current date

cmd-W

toggle word- and character count

ctrl-cursor down

scroll page down

ctrl-cursor up

scroll page up

cmd-return

stop editing, hide keyboard

cmd-1-4

set heading 1-4

cmd-0

set default style

cmd-K

strike through

cmd-R

insert horizontal line

cmd-L

toggle list style for current selection

Document Style

The document style is responsible for the overall layout and format of a document. It defi-

nes how the elements like titles and sub titles, but also settings like hyphenation, line spa-

cing, size and weight of headings, size and decoration of images and more. By default,

Notebooks applies its Default Theme to formatted documents, but you can use other for-

mats as well by selecting one of Notebooks' built in alternatives, or by adding your own

document style. Like other attributes, the document style can be set at three levels:

In Notebooks' settings: this is the default style which is applied when no other style

is set

In a book’s info: this becomes the default for the book and all its contents

In a document’s info: overrides all other settings and is applied to this document

only

Style Sheets

Notebooks' styles are Cascading Style Sheets which are common for HTML and not too

hard to create and modify. Notebooks' default styles can be downloaded from our web-

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site and can serve as a good starting point for creating your own styles. (Should you have

a favorite style that you want to share with others, please let us know so we can put it into

our download area or even include it into Notebooks!)

Create Your Own Document Style

If you want to go beyond Notebooks' pre installed styles (and if you are familiar with cas-

cading style sheets), you can easily define and add your own style sheets. Custom style

sheets are saved in a hidden book at Notebooks' top level (NBResources/CSS) to make

sure they are synced and become available on all of your devices.

To create or edit a custom style sheet in Notebooks on iPad or iPhone, this is what you

do:

In Notebooks’s Settings, navigate to Write and Edit > Document Style select Add

Your Own

An editing window appears and displays the minimum settings that required for a

style. Please note the placeholders for font, font size and other parameters that will

be filled in automatically from a document’s settings.

You are free to add and modify the style sheet to your liking. When you are done,

tap Save and your new style will become available in the list of installed styles.

If you want to open and edit the style sheets like regular documents in Notebooks,

search Notebooks for NBResources to reveal the hidden book. Then navigate to

your style sheet and edit it.

Creating and editing styles sheets from your computer is even easier if you use Dropbox

or WebDAV for synchronization. You can access and edit them directly from the sync fol-

der on your computer.

A few style sheets are available fro the download area on our website; they can be a

good starting point for your own styles.

- 23 -

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PLAIN TEXT DOCUMENTS

One of the main characteristics of plain text is that it does not support any type of format-

ting. It applies a single font, font size and color. This may sound very limiting, but it has its

clear advantages: plain text is the most universal format and can be read and edited on

almost any device. Typing plain text is distraction free, as there is no need to care about

format and style; it is just about writing.

In Notebooks, plain text documents can be converted to formatted documents at any

time, so you may start writing plain text and turn it into a formatted document later. If you

want to give your plain text some style, you can use Markdown, a simple set of formatting

rules. We have devoted a separate section to Markdown.

The Basics

Use pinch and zoom gestures to change a note’s font size.

Tap the text to bring up the keyboard and start writing.

Unless disabled in Notebooks' settings, a set of extra keys appears above the key-

board and provides quick access to special characters or cursor keys. You can redefi-

ne these keys in Notebooks' settings, but you can also turn them off if you do not

need them.

The first line of text automatically becomes the document’s title. When you change

the first line later, the title of the document changes as well.

If you want a title that is different from the first line, open the document’s info and

assign a new title. Notebooks no longer automatically adjusts the title.

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While typing, a live counter displays the total number of characters or words in the

document. When text is selected, the counter displays the number of selected words

or characters.

Notebooks automatically saves the text every few seconds to make sure that nothing

you have written will be lost in any circumstances.

To undo the last changes, shake your iPhone or iPod touch, or use the Undo key on

the iPad’s keyboard.

To undo all changes made during the current editing session, hide the keyboard and

select Revert to Previous from the action menu.

To hide the keyboard, tap the Done button, tap the hide keyboard button on the

iPad’s keyboard, or simply swipe left or right across the text.

Create Lists

When you start a line with a specific character, Notebooks assumes that you are about to

create a list of items and automatically places the same character at the beginning of the

next line when you type return. This way, creating lists becomes quick and easy. A few

hints:

The characters Notebooks is watching for are -+*•>:—

You can also create numbered lists by starting a line with 1. or 1). (When you later in-

sert a line, the numbers won’t change, though)

To indent the current line one level, just tap the tab key anywhere on the line.

To outdent the line one level, tap and hold the tab key or type return on an empty

line.

To indent or outdent multiple lines at once, select the lines and tap (or tap and hold)

the tab button.

These types of lists are not only convenient for plain text, but also for Markdown docu-

ments. When converted to HTML, the lists are converted to numbered or bulleted lists.

In case you do not want Notebooks to detect lists automatically, you can turn off this

behavior in settings.

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Keyboard Shortcuts

When using an external keyboard, Notebooks provides a set of convenient shortcuts.

Shortcut

Function

cmd-T

insert time stamp

cmd-D

insert current date

cmd-W

toggle word- and character count

ctrl-cursor down

scroll page down

ctrl-cursor up

scroll page up

cmd-return

stop editing, hide keyboard

cmd-B

insert Markdown code for bold

cmd-I

insert Markdown code for italic

cmd-K

insert Markdown code for strike through

cmd-tab

outdent current selection

cmd-[

outdent current selection

cmd-]

indent current selection

cmd-alt-v

paste as Markdown

Illegal Characters

On the iPhone and iPad, the “/” character is not allowed in a document’s title. When you

use a / in the first line of your document, Notebooks replaces it with a “-” in the title.

On other systems, especially on Windows, several more characters are considered illegal

in file names and might cause troubles during synchronization.

Windows illegal file name characters: < > : \“ / \ | ? *

Although Notebooks does not prevent you from using those characters, we recommend

against using them in titles if you are using any of Notebooks' sync options. You find

more about this in the chapter Import, Export and Sync.

A Note on Right-To-Left (RTL) Text

- 26 -

Notebooks is capable of displaying RTL texts, and it handles mixed documents (left-to-

right and right-to-left texts) correctly as well. However, at least one RTL keyboard (Hebrew

or Arabic, for example) needs to be activated in iOS settings, otherwise Notebooks will

not examine documents for RTL texts.

MARKDOWN DOCUMENTS

Markdown is a simple set of rules which allows you to apply style and format to plain text,

which by itself is restricted to a single font face and font style. Adding Markdown to plain

text enhances its readability, but maybe more importantly, Notebooks is able to convert

Markdown to perfectly formatted HTML. So you can see Markdown as an alternative if

you do not like WYSIWYG editing, or if you simply prefer the flexibility and simplicity of

Markdown.

Besides enhancing readability and producing formatted HTML documents, Markdown

has a few more advantages that might be interesting:

The documents remain in a standard format (either plain text or HTML) and can be

reused and edited on other devices without the need of any dedicated software.

If you manage a blog which supports Markdown, you can prepare your posts in

Notebooks, make sure they are correctly formatted, and then copy the Markdown

code to your blog.

If your blog supports HTML only, just copy HTML code that Notebooks generates

from the Markdown document and create a blog post from that.

Additional tools are available to convert Markdown documents to RTF or even PDF

on a computer, so Notebooks and Markdown can be a good starting point for a pu-

blishing process. (see MultiMarkdown)

Work with Markdown Documents

Create a new Markdown Document

When you create a new document and already know it should be Markdown, just select

New Markdown from the + menu.

- 27 -

By default, Markdown is not listed in that menu, so you need to go to Notebooks' set-

tings Write and Edit > Markdown Settings and turn on the switch List Markdown as se-

parate document style.

Edit Markdown Documents

When you open a Markdown document, Notebooks by default converts it to HTML and

presents this formatted version. When you tap the text once, Notebooks switches to the

plain text version of the document, and when you tap the text again, the keyboard ap-

pears and you can start editing.

When you finish editing and hide the keyboard (or type cmd-return when using an exter-

nal keyboard), Notebooks switches back to the updated formatted view.

To further enhance reading and editing Markdown, Notebooks provides an option to

highlight and align plain Markdown text. This option is off by default, but you can activate

it in Notebooks' settings Write and Edit > Markdown Settings > Highlight Markdown Syn-

tax.

If you prefer to open Markdown documents as plain text instead of HTML, you can tell

Notebooks to do so by changing the corresponding switch in settings.

Convert an Existing Document to Markdown

Existing non Markdown documents can easily be converted to Markdown in Notebooks.

To convert a plain text document, select Process > Format Document… from the do-

cument’s action menu. Notebooks presents a preview of the converted document

and provides a few options to proceed. When you pick to Treat as Markdown, Note-

books converts the plain text document to a Markdown document.

Regular Markdown files are saved with .md as file extension. So there is a conve-

nient shortcut for converting plain text documents (which have a .txt extension)

to Markdown: open a plain text’s info and add .md as file extension to its title.

Notebooks now handles the document as Markdown. - The conversion works in

the opposite direction as well.

- 28 -

Formatted documents can be converted to Markdown, too. This process is called

Markdownify and creates a Markdown (plain text) file, trying to maintain the docu-

ment’s formatting as much as possible. To convert, select Process > Save as Mark-

down from the document’s action menu.

Convert a Markdown Document to Plain Text or HTML

Markdown documents can be converted to other formats as well. The options are avail-

able from the document’s action menu:

Process > Save as Plain Text saves the text representation as a regular plain text do-

cument. The Markdown formatting remains intact, but Notebooks no longer displays

a formatted version by default.

Process > Save as Formatted Document saves the HTML version as formatted docu-

ment. You can continue to edit the result like a formatted document in Notebooks

using the wysiwyg editor, but the plain text version is no longer available.

Advanced: Combined Markdown vs. Regular Markdown

This section describes a non-standard way of handling Markdown documents, where the

plain text and the formatted versions are kept and maintained in a single HTML docu-

ment. This is what we call Combined Markdown, and it is specific to Notebooks.

Combined Markdown documents are edited as plain text and viewed as HTML as usual,

but the conversion to HTML takes place when you stop editing. The formatted represen-

tation is saved along with the plain Markdown text in an HTML file which you can share or

view on any device without the need for a specific Markdown converter. (In contrast, a re-

gular Markdown file would appear as plain text when you don’t have a Markdown conver-

ter.)

If you want to use combined Markdown files, open Notebooks' settings and turn on the

switch Write and Edit > Markdown Settings > Convert to combined Markdown (.html).

Modify Combined Markdown Documents on your Computer

While you won’t notice any difference between regular and combined Markdown docu-

ments in Notebooks, Notebooks for Mac and Notebooks for Windows except for the do-

cument icon, you need to follow a few rules if you want to edit those documents in a dif-

ferent application.

- 29 -

Combined Markdown documents are stored as HTML and will by default open in a web

browser on your computer. To edit them, open combined Markdown documents in a text

editor instead and make sure that this editor ignores HTML formatting.

The Markdown text is stored as HTML comment at the top of the document, delimited by

<-- Plain Text Representation

your Markdown text

-->

You can change and edit the plain text, but please consider the following restrictions:

You may remove the comment tags and the HTML code and just leave the plain

Markdown text; the next time you open this document in Notebooks, the HTML ver-

sion will be updated.

If you do not delete tags and HTML code, please make sure not to change or delete

the comment tags, either.

Changes you make to the HTML code of the document will be ignored and overwrit-

ten by Notebooks.

The next time you open this document in Notebooks, the HTML version will be updated

to reflect the changes you made to the plain text representation.

MARKDOWN REFERENCE

The following rules are the core of Markdown. The list may seem extensive (and thus a bit

intimidating), but the most important options are available through Notebooks' extra keys

anyway. It might still be good to know what else Markdown and Notebooks have to offer.

Headers

Use one to six hash (#) characters at the start of the line, corresponding to header levels:

# This is a level one header

## This is a level two header

###### This is a level six header

Lists

Unordered lists use asterisk (*), plus (+), and hyphen (-) as list markers. Ordered lists use

numbers followed by periods, but the actual numbers you use have no effect on the re-

- 30 -

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