45
Figure 3.10 Word Memorandum document with selected text.
Click the
Bold
button on the toolbar to add bold formatting.
Similarly we can add italic and underline. Let’s add these formatting enhancements to other parts
of the document.
Drag through “hard work” in the first paragraph to select it.
Click the
Italic
button on the ribbon bar or on the shortcut toolbar to add
italic style to the text. Notice that the text is slanted to the right.
Italic formatting slants the characters. Use this sparingly in documents. It is suitable for emphasis,
but it slows down the reader.
Drag through “15% bonus” in the first paragraph to select it.
Click the
Underline
button to add underlining to the text. Notice that the
text has a thin underline.
As we saw with the
Bold
formatting, the italic and underline formatting can also be applied or
removed by clicking again on the corresponding buttons. Formatting can also be combined. Let’s
add italic formatting to the Memorandum title.
Drag through the Memorandum title to select it.
Click the
Italic
button to apply italic formatting. Notice that the
Memorandum title is slanted.
Font
In addition to adding style enhancements such as bold and italic to the text, we can also change
the typeface and the size. The typeface (character set) is referred to as the
font
. You will have a
variety of fonts available to choose from. Some are installed with Word, and others are installed
by other applications packages you may have. There are also free fonts available for download
from Web sites. Although there are a few fonts common to most computer systems, the list of
available fonts varies greatly from one computer system to another. No need to worry, though.
You will see the list, and examples of the fonts from which you can choose! Let’s change the font
for the Memorandum title.
If the Memorandum title is not already selected, drag through it to select it.
Click the drop-down arrow on the
Font
box, as shown in Figure 3.11, to see
the available font listing.
64 Computer Skills Workbook for Fluency with Information Technology, Third Edition
Online Change your PDF file Permission Settings easy as possible to change your PDF file permission settings. You can receive the locked PDF by simply clicking download and you are good to go!. Web Security.
creating secure pdf files; change security on pdf
22
Figure 3.11 Word Font and Font Size.
The Memorandum title uses Calibri. You will notice that each font name is also a sample of the
font itself. So you don’t have to wonder what the font looks like before you select it.
Feel free to take a few minutes to explore the font list available on your
system. Use the scroll bar or move the mouse pointer up and down to scroll
through the list. Select a few different fonts, one at a time, and they will be
applied to the Memorandum title.
After you’ve finished exploring, select Arial from the font list. If Arial is not
available, feel free to select a font you like.
Let’s increase the size of the title as well, since it’s an important part of the document. Font size is
measured in points. An inch is 72 points, so a font that is 72 points has characters that are one
inch tall. A good size for readable text is 10 or 12 point. Headings might be 16 or 20 point.
If the Memorandum title is not already selected, drag through it to select it.
Click the drop-down arrow for Font Size.
Select 16 from the Font Size list.
Notice that the font is larger.
In addition to size and font, we can also change the color. In order to print in color, the document
must be printed using a color printer. Let’s add a splash of color to our document.
Drag through the text “Congratulations for a job well done!” to select it.
Click the drop-down arrow for Font Color as shown in Figure 3.12.
This reveals a color palette, which is also displayed in Figure 3.12.
Lab 3: Word Processing Basics Using Microsoft Word 65
37
Figure 3.12 Word Font Color and color palette.
Click on one of the red swatches from the color palette.
Since the text is selected, the characters may appear red or may appear highlighted. We will see
the red color when the text is no longer selected.
Click somewhere else in the document to deselect the text. Now you should
see the red color has been applied to the text.
We have used the font box on the ribbon toolbar to add style and font enhancements to our text.
These features and more are also available through the
Font
dialog box shown in Figure 3.12.
Cut, Copy, and Paste
One of the strengths of using word processing software to compose a document is the ability to
edit. We have practiced using the
Delete
,
Backspace
, and
Insert
keys, which are useful for
editing as we type. If we wish to copy or move blocks of text we can do this using the
Cut
,
Copy
,
and
Paste
methods.
Let’s move the “Congratulations for a job well done!” text to the bottom of the document. We can
move an item using the cut and paste method. We will use the
Cut
,
Copy
, and
Paste
buttons as
shown in Figure 3.13. These buttons are located on the standard toolbar.
66 Computer Skills Workbook for Fluency with Information Technology, Third Edition
23
Figure 3.13 Word Cut, Copy, and Paste buttons.
Select the text “Congratulations for a job well done!” by dragging through it.
Click the
Cut
button.
Notice that the text has disappeared. Don’t worry, it’s in the clipboard waiting to be pasted to its
new location. The clipboard is a temporary holding location for data when you use copy or cut.
Move the mouse pointer to the end of the document and click to place the
flashing insertion point at the end of the document.
Press the
Enter
key twice to move the flashing insertion point below the text,
adding a blank line.
Click the
Paste
button to paste the text at the end of the document.
Depending on the version of Word you are using, a little clipboard icon may
appear beside the pasted text. We will not use this feature here. If you see the
clipboard icon, press the
Esc
key on the keyboard to remove it.
The document should look something like that shown in Figure 3.14.
Lab 3: Word Processing Basics Using Microsoft Word 67
C# HTML5 Viewer: Deployment on ASP.NET MVC RasterEdge.XDoc.PDF.HTML5Editor.dll. system.webServer> <validation validateIntegratedModeConfiguration="false"/> <security> <requestFiltering
decrypt pdf with password; copy text from encrypted pdf
30
Figure 3.14 Word Memorandum document.
Let’s copy some text as well.
Select the text, “Bonuses for everyone.”
Click the
Copy
button, as shown in Figure 3.13.
Move the mouse pointer to the end of the document, after “Congratulations
for a job well done!” and click to position the flashing insertion point.
Press the
Enter
key twice to move the flashing insertion point below the text
and insert a blank line.
Click the
Paste
button to paste a copy of the text at the end of the document.
Again, if Word has placed a clipboard icon after you have pasted, press the
Esc
key to remove it.
A feature of using Copy and Paste is that you can paste multiple times.
Press the
Enter
key to move the flashing insertion point down one line.
Click the
Paste
button to paste another copy of the text at the end of the
document.
Again, if Word has placed a clipboard icon after you have pasted, press the
Esc
key to remove it.
68 Computer Skills Workbook for Fluency with Information Technology, Third Edition
34
Find and Replace
The boss has reviewed the document and decided that “everyone” is a bit too general. You’ve
been asked to use “all employees” instead of “everyone.” Since “everyone” has been used several
times in the document, the quickest way to replace it and ensure that we catch all instances, is to
use the find and replace feature.
Click the
Editing
button on the ribbon bar to reveal the edit options as
shown in Figure 3.15. The Edit options may be visible already if your Word
window is large enough to support them.
Figure 3.15 Word Expand menu indicator.
Click the
Replace
menu item.
The
Find and Replace
dialog box should appear as displayed in Figure 3.16, with the
Replace
tab selected.
Figure 3.16 Word Find and Replace dialog box.
As indicated in Figure 3.16, in the
Find what
box, type: everyone
As indicated in Figure 3.16, in the
Replace with
box, type: all employees
Click the
Replace All
button to replace all instances of “everyone” with “all
employees”
A dialog box will appear indicating that 3 replacements were made. Click the
OK
button.
Lab 3: Word Processing Basics Using Microsoft Word 69
46
Word will search for all instances of “everyone” and replace each one with “all employees”. If
you think this type of global replace is risky, you can use the
Replace
button to approve each
replacement. This same dialog box is used for the
Find
feature, which allows you to search for
text in the document.
Click the
Close
button to close the
Find and Replace
dialog box if it is still
open.
Notice that all instances of “everyone” have been replaced with “all employees” and formatting
has been preserved.
Spell Checking
Most word processing software includes a spell checking feature. It can be configured to check
your spelling as you type, or you can manually check the document when you’re ready. There are
a wide variety of spell checking dictionaries available. American English is likely installed as the
default dictionary on your computer. Other possible options include British English, French,
Spanish, and other languages. If spelling is checked as you type, you will see a red wavy line
underlining words that are not found in the dictionary. You should be aware that many proper
names are not found in the dictionary, so a word may be spelled correctly even though it has a
wavy line under it. You can add custom words to the dictionary, or ignore the misspelling
indicator.
Let’s add some spelling errors to our document and use the spell checking feature to correct them.
Position the flashing insertion point at the end of the document. As before,
you can move the mouse pointer to the end of the document and click to
position the flashing insertion point.
Press the
Enter
key twice to move the flashing insertion point below the last
line, adding a blank line.
Since the last line had bold formatting, you should notice that the
Bold
button looks pressed. If
you begin typing, the new characters will also be bold. Let’s turn the bold feature off.
Click the
Bold
button to turn the bold feature off.
Type: Lokin forwardd to a grate year!
If the spelling is checked as you type, you should notice a red wavy line under the word “Lokin”
as shown in Figure 3.17. You may also notice that the word “forward” has been corrected
automatically.
70 Computer Skills Workbook for Fluency with Information Technology, Third Edition
12
Figure 3.17 Word Spell Checking.
You can correct the spelling errors by manually editing, or you can right-click on the misspelled
word and a short-cut menu will contain suggestions for possible corrections.
Notice that the word “grate” does not have a wavy red line under it. In fact, this word is spelled
correctly, but the usage is incorrect. It should be “great.” This illustrates one of the pitfalls of
relying on the spell checking feature. Words may be spelled correctly, but not used correctly.
Even though the spell checking feature is available, it is still important to read your work
carefully for errors.
Let’s correct the mistakes.
Position the mouse pointer over the word “Lokin” and right-click to reveal
the shortcut menu. The short-cut menu is displayed in Figure 3.18.
Lab 3: Word Processing Basics Using Microsoft Word 71
32
Figure 3.18 Word shortcut menu.
Notice that Word has suggested a variety of words to replace “Lokin.”
Click on the menu item “Looking” to replace the misspelled word.
Correct the word “grate,” replacing it with “great.” Use your editing skills to
manually make the change.
Click the
Save
button to save the document and we’re done!
Click on the
Microsoft Office
button to reveal the drop-down menu.
Click the
Close
menu option to close Microsoft Word.
Many methods can be used to perform the tasks we have performed in this lab. The overview
provided touched on using the ribbon bar for some tasks and the short-cut menu as well. As you
continue learning more about Word, you will find yourself choosing a particular method. There is
no single “right way” of doing things, so choose the method you like the best. The purpose of this
lab was to expose you to a variety of methods to accomplish some basic tasks.
Review
This has been a busy lab! We have covered the following topics:
●
Parts of Word
●
Keyboard skills
Repeat keys
Shift
Caps Lock
Delete
Backspace
Arrow keys
72 Computer Skills Workbook for Fluency with Information Technology, Third Edition
Documents you may be interested
Documents you may be interested
