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Remove All Links: Removing all links from a document
Creating Links
The Link tool allows you to designate an area within the PDF that can be linked to a web
page, pages in a PDF document, or even have custom actions.
1. Select the Link tool by clicking the on the toolbar, going to Comments ->
Multimedia -> Link, or using the shortcut key Ctrl + Alt + K (Command + Alt + K on
Mac)
•
Note: If the multimedia annotation tools are grouped you may need to click on
the down arrow to the right of the current active multimedia tool to select the
tool you need.
2. Click and drag to select the area that you wish to make a link (Note: Hold the Shift key
while drawing to create a perfect square.)
•
You can also select the desired text area and right-click on the selected text
(CTRL + Click on Mac), choose "Create Link" in the context menu.
3. After the link annotation is added, the Link Properties dialog is displayed.
4. Set the options for the link:
•
Appearance
•
Border Width - Sets the width of the border line
•
Border Color - Sets the color of the border line
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Action
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Open a web link. Examples of valid links:
•
http://www.qoppa.com
•
ftp://ftp.site.com
•
file:c:\qoppa\temp.txt
•
mailto:johndoe@gmail.com
•
Go to a page in this document
•
Page Number - the page number of the document to link to
•
Zoom - Set the page fit when navigating to the page
•
Percent - The zoom level for Custom zoom setting
•
Set Visually - Allows you to set the location of the link visually
•
Go to a page in another document
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Page Number - the page number of the document to link to
•
Document - The full path to the file to open. Click on the "..."
button to open a file chooser and navigate to the file you wish to
select.
•
Custom link - Allows you to add custom Link Actions from a list of
available actions.
5. Once complete, click OK to create the link
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Link Properties
To access the Link properties right click (Mac: Ctrl + Click) on the annotation and choose
Properties in the mouse menu or click on the edit button on the Mini Toolbar. Links
contain the following property settings.
Appearance
Border Width - Sets the width of the border line
Border Color - Sets the color of the border line
Action
The Action Panel displays a list of the current actions associated with the link. Actions can be
added, edited, or deleted using the buttons below the actions list.
Add - Adds a custom Link Action from a list of available actions.
Edit - Edits the currently selected action from the list
Remove - Removes the currently selected action from the list
Custom Link Actions
When adding a link to a PDF document custom actions can be created instead of the standard
link options. Below is a list of the each of the custom actions and their settings.
Go to a page in this document
Sets the link to go to a page within the current document
•
Page Number - the page number of the document to link to
•
Zoom - Set the page fit when navigating to the page
•
Percent - The zoom level for Custom zoom setting
•
Set Visually - Allows you to set the location of the link visually
Go to a page in another document
Sets the link to go to a page within a different designated document
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•
Page Number - the page number of the document to link to
•
Document - The full path to the document to open. Click on the "..." button to open a file
chooser and navigate to the file you wish to select.
Note: When sending this document to other users this action may not work if the file is not in
the same location on the users computer. To make sure the file is included with the PDF when
sending to another user try using a File Attachment instead.
Show/Hide Fields
Sets the link to either Show or Hide selected fields within the document
•
Show - Will show the selected fields when clicked
•
Hide - Will hide the selected fields when clicked
•
Field List - Displays a list of the fields in the document to select. To select more than one
field use Ctrl + Click to select separate fields or Shift + Click to select a group of fields
Open File
Sets the link to open a specific file.
•
File - The full path to the file to open. Click on the "..." button to open a file chooser and
navigate to the file you wish to select.
Note: When sending this document to other users this action may not work if the file is not in
the same location on the users computer. To make sure the file is included with the PDF when
sending to another user try using a File Attachment instead.
Open a web link
Set's the link to open a specific web page or start an email. Examples of valid links:
•
http://www.qoppa.com
•
ftp://ftp.site.com
•
file:c:\qoppa\temp.txt
•
mailto:johndoe@gmail.com
Reset Form Fields
Sets the link to reset the selected fields within the document
•
All Fields - When checked will reset all the fields within the document
•
Field List - Displays a list of the fields in the document to select. To select more than one
field use Ctrl + Click to select separate fields or Shift + Click to select a group of fields
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JavaScript Action
Sets the link to perform a custom Supported JavaScript action that can be typed into the field.
Submit Form
Sets the link to send the form field values to a designated location in one of 4 formats. This
can be used to have an automatic way to send back forms or values once a user has completed
the form.
•
URL - The destination to send the selected file to. Examples of valid links:
•
http://www.qoppa.com
•
ftp://ftp.site.com
•
file:c:\qoppa\temp.txt
•
mailto:johndoe@gmail.com
•
FDF - Sends an FDF file containing the selected field values
•
XFDF - Sends an XFDF file containing the selected field values
•
PDF - Sends a copy of the entire PDF
•
HTML - Sends an HTML file containing the selected field values
•
Fields - Sets the options when sending the field values
•
All Fields - Will send all fields regardless of value
•
Include - Will include the selected fields in the list when sending the file
•
Exclude - Will exclude the selected fields in the list when sending the file
•
Field List - Displays a list of the fields in the document to select. To select more
than one field use Ctrl + Click to select separate fields or Shift + Click to select a
group of fields
•
Send Empty Fields - When checked will send the selected fields values even
when fields are empty
Show/Hide Layers
Sets the link to either Show or Hide selected layers within the document
•
Use Current Visibility - Sets the action to display the layers as they are currently being
displayed so that if layers are turned off later they will return to the current state
•
Other - Sets a new action for the layer using the blow options
•
Show - Will show the selected layers in the list
•
Hide - Will hide the selected layers in the list
•
Toggle - Will switch the selected layer(s) state from hidden to displayed or
displayed to hidden depending on the layers current state
•
Layers List - Displays a list of the layers in the document to select. To select more
than one layer use Ctrl + Click to select separate layers or Shift + Click to select a
group of layers
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Named Action
Sets the link to perform one of standard predefined actions listed below.
•
NextPage - Goes to the next page in the document
•
PrevPage - Goes to the previous page in the document
•
FirstPage - Goes to the first page in the document
•
LastPage - Goes to the last page in the document
•
Print - Starts the print dialog to print the current document
•
Save - Saves the current document
•
Open - Displays the open file dialog
Auto Create Links
The Auto Create Links tool within PDF Studio allows you to search the entire document to
automatically create links for the defined criteria set by the user. Once the text is found using
the defined settings links can be automatically applied to the document at each of the text
locations.
Note: The PDF must contain searchable text in order for the Auto Create Links tool to work
Automatically Creating Links
Search for
1. Select Comments > Multimedia > Auto Create Links.
2. Set the search options for the type or specific text you wish to find in the document using
the below settings
•
Web Links - Searches for text strings that contains "http://" or "www."
•
Email Links - Searches for emails matching the standard "...@..." format
•
Search Text - Searches for specific text defined by the user
•
Case Sensitive - When checked will only find the specific text matching
the exact case (i.e. searching for capital "A" will ignore lowercase "a")
•
URL - Defines what web address to set as the link when searching by text
3. Click Find to search the document for text that appears depending on which "search for"
options are selected. The matching text that is found based on the search options set will
be displayed in the table below.
4. Check the boxes in the "Make" column of the text you wish to add links to.
5. The link to be created is displayed in the "Link" column of the table. This value can be
edited by double clicking on the Link you wish to edit. Once finished editing click
anywhere else to finish editing.
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•
Examples of valid links:
•
http://www.qoppa.com
•
ftp://ftp.site.com
•
file:c:\qoppa\temp.txt
•
mailto:johndoe@gmail.com
6. Set the options for the Links that will be created for the selected text
•
Border Width - Sets the width of the border line
•
Border Color - Sets the color of the border line
•
Text Color - This will change the color of the text that was found. Useful if you
want others to know that the text is now a link.
7. Click on the Make button to create the links in the document
Once created the links function just as normal Link Annotations and can be edited as normal.
Removing all Links
To automatically remove all links from a document, select Comments -> Multimedia ->
Remove All Links. Once the removal is confirmed, all links in the document will be deleted.
File Attachment Annotations
PDF Studio allows you to attach files to a PDF either as an attachment or as a comment.
Attached files can also be opened, saved, and deleted from with PDF Studio.
Attaching a File: How to embed a file to the PDF
Attaching a File as a Comment: Embedding a file with a comment
Opening an Attached File: Opening attached files from the PDF
Saving Attached File: Saving attached files from the PDF
Deleting an Attached File: Deleting attached files from the PDF
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Attaching a File
Files can be attached directly to a PDF Document. When files are attached directly to a PDF
document they are embedded within the PDF file directly so that when the PDF is sent to
another user they can still have access to the file. Once a file is attached the file will be
displayed in the Attachments Pane on the left of the PDF Studio window.
Note: Attaching a file does increase the size of the PDF. If size is a concern try using a Link
instead that will open the file from another location.
1. Select the Attach File tool by clicking the on the toolbar, going to Comments ->
Multimedia -> Attach File, or using the shortcut key Ctrl + Shift + F (Command + Shift
+ F on Mac)
•
Note: If the multimedia annotation tools are grouped you may need to click on
the down arrow to the right of the current active multimedia tool to select the
tool you need.
2. A file chooser dialog will be displayed where you can navigate and select the file you
wish to attach.
3. Once complete, click Open to attach the file
Note: You can also drag and drop files onto the attachments tab to attach them as an
embedded file.
Attaching a File as a Comment
When attaching a file as a comment an icon is added to the page letting the user know that a
file has been attached. Files attached as a comment are still embedded within the PDF just the
same as when attaching a file without a comment. When files are attached directly to a PDF
document they are embedded within the PDF file directly so that when the PDF is sent to
another user they can still have access to the file.
Note: Attaching a file as a comment does increase the size of the PDF. If size is a concern try
using a Link instead that will open the file from another location.
1. Select the Attach File tool by clicking the on the toolbar, going to Comments ->
Multimedia -> Attach File as Comment
•
Note: If the multimedia annotation tools are grouped you may need to click on
the down arrow to the right of the current active multimedia tool to select the
tool you need.
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2. Click on the page where you would like to add the file comment.
3. Once placed, a file chooser dialog will be displayed where you can navigate and select
the file you wish to attach. Once you've selected the file click Open.
4. The File Attachment properties dialog will be displayed. Set the options for the comment
and then click OK to place the note on the page
•
Icon - Sets the icon to be used for the file comment
•
Transparency - Sets the transparency of the file comment icon
File Comment Properties
To access the File Comment properties right click (Mac: Ctrl + Click) on the annotation and
choose Properties in the mouse menu or click on the edit button on the Mini Toolbar. The
File Comment contains the following property settings.
Appearance
Icon - Sets the icon to be used for the file comment
Transparency - Sets the transparency of the file comment icon
File - Displays the file name associated with this file comment icon
Opening Attached File
Files attached to PDFs can easily be opened. Depending on how the file is attached use one of
the two methods below to open the file.
Note: PDF Studio simply sends the file to your operating system for opening. If your
operating system doesn't recognize the type of file or doesn't have the appropriate application
to open the file, nothing will happen.
Embedded Files
•
If the file is attached as an embedded file, go to the attachments tab where the list of
attached files is displayed, and double-click on the attached file. You can also right-click
(Mac: Ctrl+Click) on the attached file and choose Open File.
Files Attached as Comment
•
If the file is attached as a comment, double-click on the file attachment comment on the
page. You can also right-click (Mac: Ctrl+Click) on the file attachment comment and
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choose Open File. You can also open the file from the attachments tab as you would
embedded files.
Saving Attached File
Files attached to PDFs can easily be saved directly to your computer so that they no longer
have to be accessed through the PDF. Depending on how the file is attached use one of the
two methods below to save attached files.
Embedded Files
•
If the file is attached as an embedded file, go to the attachments tab where the list of
attached files is displayed, right-click (Mac: Ctrl+Click) on the attached file and choose
Save File.
Files Attached as Comment
•
If the file is attached as a comment, right-click (Mac: Ctrl+Click) on the file attachment
comment on the page or in the attachments tab and choose Save File.
Deleting Attached File
Files attached to PDFs can easily be deleted so that they are no longer a part of the PDF.
Depending on how the file is attached use one of the two methods below to delete attached
files.
Embedded Files
•
If the file is attached as an embedded file, go to the attachments tab where the list of
attached files is displayed, right-click (Mac: Ctrl+Click) on the attached file and choose
the option Delete.
Files Attached as Comment
•
If the file is attached as a comment, select the file attachment comment on the page and
click delete. You can also right-click (Mac: Ctrl+Click) on the file attachment comment
and choose Delete. You can also delete the file from the attachments tab as you would
embedded files.
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