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Extracting, moving, and copying pages
You can extract pages from an Adobe PDF file using the Extract command. You can
delete the extracted pages or copy them to a separate file. When you extract a page from a
PDF document, all comments and links associated with the page content are also
extracted. Form fields are also extracted. Bookmarks and articles associated with the
pages, however, are not extracted.
You can also use page thumbnails to copy or move pages within a document and between
documents. You can copy or move one page at a time or multiple pages simultaneously.
Tagged bookmarks offer another mechanism for moving and deleting pages within a
document.
To extract a page:
1. Choose Document > Extract Pages.
2. Specify the range of pages to extract.
3. Do one of the following, and click OK:
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To remove the pages from the document, select Delete Pages After Extracting.
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To save the pages as a new file but leave the original pages in the document, do not select
Delete Pages After Extracting.
4. If you selected Delete Pages After Extracting, click OK or Yes to confirm the deletion.
The extracted pages are placed in a new document named Pages From [document name].
Note: The creator of a PDF document can set the security to prevent the extraction of
pages. To view the security settings for a document, choose File > Document Properties,
and select Security.
To move or copy a page within a document using a page thumbnail:
1. Click the Pages tab of the navigation pane, and select one or more page thumbnails.
2. Do one of the following:
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To move a page, drag the page number box of the corresponding page thumbnail or the
page thumbnail itself to the new location. A bar appears to show the new position of the
page thumbnail. The pages are renumbered.
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To copy a page, Ctrl-drag (Windows) or Option-drag (Mac OS) the page thumbnail
corresponding to the page.
To move or copy a page between documents using a page thumbnail:
1. Open both Adobe PDF documents, and display them side by side with their Pages tabs
open.
2. Select one or more page thumbnails in the file you want to copy or move pages from.
3. Do one of the following:
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To copy a page, drag the corresponding page thumbnail into the page thumbnail area of
the target document. A bar appears at the bottom or top when the page thumbnails are in a
single column, or to the left or right if more than one column of page thumbnails is
displayed. Release the mouse button when the bar is in the correct location. The page is
copied into the document, and the pages are renumbered.
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To move a page, select the page thumbnail corresponding to the page and then press Ctrl
(Windows) or Option (Mac OS) as you drag. The page is inserted into the target document
and deleted from the source document. The pages are renumbered.
To move pages using tagged bookmarks:
1. Click the Bookmarks tab of the navigation pane, and select the Tagged Bookmark icon
for the material you want to move. Shift-click and select additional bookmarks to add
to the selection.
Note: You can select bookmarks from different levels in the hierarchy; the hierarchy is
maintained when the bookmarks are moved. If you move a parent bookmark, its children
are moved automatically. To move a child without the parent, select it individually.
2. Press Ctrl (Windows) or Option (Mac OS) as you drag. A bar appears above or to the left
of the new location. Release the mouse button when the bar is in the correct location. The
hierarchy in the Bookmarks tab changes, as does the organization of the document content.
Important: This procedure works only with tagged bookmarks, which are represented
with the Tagged Bookmark icon
in the navigation pane. (See
Adding tagged
bookmarks.)
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Deleting and replacing pages
You can delete pages from an Adobe PDF document with the Delete command or by deleting the
page's page thumbnail or tagged bookmarks. You can minimize the size of the document file by
using the Reduce File Size command to save the restructured document under a new name.
Important: You cannot undo the Delete command.
You can replace an entire PDF page with another PDF page. When you replace a page, only the
text and images on the original page are replaced. Any interactive elements associated with the
original page, such as links and bookmarks, are not affected. Likewise, bookmarks and links that
may have been previously associated with the replacement page do not carry over. Comments, on
the other hand, are carried along with the replacement page and are combined with any existing
comments in the document.
A page before and after it is replaced. The page's bookmarks and links remain in the same locations.
To delete one or more pages using the Delete command:
1. Choose Document > Delete Pages.
2. Enter the page range to be deleted, and click OK.
You cannot delete all pages; at least one page must remain in the document.
If you select Use Logical Page Numbers in the Page Display panel of the Preferences dialog
box, you can enter a page number in parentheses to delete the logical equivalent of the page
number. For example, if the first page in the document is numbered i, you can enter (1) in the
Delete Pages dialog box, and the page is deleted.
To delete one or more pages using a page thumbnail:
1. Do one of the following:
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Select the page number box of the thumbnail or the page thumbnail itself.
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Shift-click to select a range of page thumbnails. Ctrl-click (Windows) or Command-click (Mac OS)
to add to the selection. Press Ctrl-A (Windows) to select all thumbnails.
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Drag a rectangle around a group of page thumbnails.
2. Choose Delete Pages from the Options menu, and click OK.
You can drag a page thumbnail to the trash at the top of the navigation pane to delete the
corresponding page.
To delete material associated with a tagged bookmark:
1. In the Bookmarks tab on the navigation pane, click the tagged bookmark for the material you want
to delete. Shift-click to select multiple bookmarks.
2. Choose Delete Page(s) from the Options menu. The tagged bookmark and its associated page are
deleted from the document.
To replace the contents of a page using the Replace command:
1. Open the PDF document that contains the pages you want to replace.
2. Choose Document > Replace Pages.
3. Select the document containing the replacement pages, and click Select.
4. Under Original, enter the pages to be replaced in the original document.
5. Under Replacement, enter the first page of the replacement page range. The last page is calculated
based on the number of pages to be replaced in the original document.
To replace one or more pages using a page thumbnail:
1. Open the PDF document that contains the pages you want to replace, and open the PDF document
that contains the replacement pages.
2. In the Pages tab of the navigation pane, do one of the following:
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Select the page number box of the page thumbnail or page thumbnails you want to use as
replacement pages.
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Shift-click to select multiple page thumbnails. Ctrl-click (Windows) or Command-click (Mac OS)
to add to the selection.
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Drag a rectangle around a group of page thumbnails.
3. Drag the selected page thumbnails onto the Pages tab of the target document. Position the pointer
directly over the page number box of the first page thumbnail you want to replace.
4. Release the mouse button. The pages you selected in the first document replace the same number of
pages in the second document, starting at the page number you selected to drop the new pages on.
11
Setting up a presentation
Full Screen mode is often used for presentations. In Full Screen mode, Adobe PDF pages fill the entire
screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening
views, so that your documents or collections of documents open to a consistent view. In either case, you can
add page transitions to enhance the visual effect as the viewer pages through the document.
Use the Full Screen button (circled) to view and navigate PDF documents as a slideshow.
Related Subtopics:
Defining the initial view as Full Screen mode
Defining an initial view
Initial View options for document properties
Adding page transitions
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Defining the initial view as Full Screen mode
To use the Full Screen mode, you need to define how the document opens. These settings
are made in the Document Properties dialog box and are specific to the document.
The settings that control how the user navigates through the document or whether the
view moves from page to page automatically are set in the Full Screen preferences. The
Full Screen preferences are specific to a system. If you set up your presentation on a
system you control, you control these preferences. (See
Full Screen preferences.)
To have a document open in Full Screen mode:
1. Choose File > Document Properties.
2. In the Document Properties dialog box, select Initial View.
3. For Document Options, do the following:
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Set Open To Page Number to 1 to start the presentation at the first page.
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Choose Page Only from the Show menu.
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Choose Single Page from the Page Layout menu.
4. For Window Options, select Open In Full Screen Mode to open the document without the
menu bar, toolbar, or window controls displayed. Click OK. (You have to save and reopen
the file to see the effects.)
Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this
way. However, in Full Screen mode, users cannot apply commands and select tools unless
they know the keyboard shortcuts. You may want to set up page actions in the document
to provide this functionality. (See
Using actions for special effects.) You may also want to
set up buttons in the document to provide this functionality. (See
Creating buttons.)
For additional information on setting the initial view, see
Initial View options for
document properties.
5. Add page transitions for selected pages or the entire document. (See
Adding page
transitions.)
Note: Acrobat supports page transitions and bullet fly-ins in PowerPoint.
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Defining an initial view
You can define an initial view, including magnification level and page layout, that appears
when a user opens your document or document collection. A common initial view
appearance is to open the document in Full Screen Mode. See
Defining the initial view as
Full Screen mode.
You can define an opening view for a collection of documents as described in
Defining
the initial view as Full Screen mode.
To define an initial view for a document:
1. Choose File > Document Properties.
2. In the Document Properties dialog box, click Initial View.
3. Select the options you want, and then click OK. (See
Initial View options for document
properties.) You have to save and reopen the file to see the effects.
4. Add page transitions for selected pages or the entire document. (See
Adding page
transitions.)
Note: Acrobat supports page transitions and bullet fly-ins from PowerPoint.
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